Location:

NYC

Qualifications:

• Bachelor’s degree in Business or a related field preferred
• Minimum 3-5 years’ experience in Administration

Core Responsabilities:

• Works equally as efficient and productive when working remotely and independent as when in an office environment.
• Manages CEO email account and escalating, prioritizing and communicating to whom appropriate
• Manages and optimizes calendar; schedules business appointments and telephone calls and occasional non-work-related appointments
• Handles communication with high profile clients confidently and discreetly
• Takes initiative to plan travel and ask appropriate questions to properly accommodate needs and be accessible as needed when CEO travels to other time zones
• Communicates on behalf of CEO and makes discretionary decisions on priorities, meetings, expenses and time management
• Prepares spreadsheets, memos, invoices, letters, and other business materials, keeping a calendar of needed deadlines
• Files, organizes electronic corporate records, documents, and reports
• Uses office software, including word processing, spreadsheets, databases, and presentation software
• Manages confidential and personal information regarding the business
• Assists with employee data management through PEO and Human Resources tasks, such as electronic filing, interaction with vendors, answering questions as needed

• Collaborates with departments to take a big-picture view of their processes and how they flow through necessary systems
• Identifies change in processes and the optimal application to promote efficiency as the company evolves
• Coordinates and manages office details including, ordering supplies and supporting the various members of the Executive team where needed